What it is, in plain words
A working partner that lives on your computer, works inside one folder you choose, and produces your business documents. You talk to it on WhatsApp. It asks before anything leaves your desk.
The four pieces
The worker
A program running on your own computer (Windows or Mac). It is the part that opens files, writes the document and keeps the records. Nothing about it needs a new website, a login or a training course for your staff.
Your folder
One folder you point it at: your price list, your letterhead, your templates, your past quotations. That folder is the whole of what it can read. If it is not in there and not forwarded to it, it does not exist as far as your working partner is concerned.
The door
WhatsApp. The enquiry arrives where your customers already are, and you give instructions in the same chat, in plain sentences. Phone, laptop, wherever you are.
The gate
Your approval. Drafts come to you with the figures and where they came from. Sending, replying, forwarding, deleting and paying all stop and wait for your tap. Those buttons are switched off for the assistant itself, so it cannot send anything by deciding to.
Where a number comes from
A total in a draft is not the assistant's opinion. Every figure traces to a line in your own price list, and the draft shows you the line it came from. When something has to be added up — a total, a count, a quantity — the number comes from a small counting step that states how many lines it read.
A blank or a missing price stops it and asks you. It does not fill the gap with a guess, and it does not quietly round a total into something that looks finished. That sounds like a small thing; it is the one that matters most, because an assistant that invents a figure costs you a customer and never says sorry.
Where it runs, and where your data sits
- The program runs on your computer — Windows or Mac, inside the one folder you choose.
- Its memory stays there too — your prices, templates, past quotes and what it has learned sit in a file on your machine. We keep no copy.
- Only the working text goes out — while it reads a document or drafts a line, that text is processed by the AI model so it can be understood, the same as pasting it into a chat window. Nothing is stored there as your memory, and nothing trains a model.
- The ask box on this site works the same way — what you type there is sent to the AI model to be answered, and nothing of it is kept as your memory. Please do not put anyone's personal or client details into it; email us instead.
- The company version is the only time anything sits with us — if you later want the company version, that memory lives in a service we run, and your agreement says so in writing before it starts.
What it does with an enquiry
- Reads the request. What the customer wants, quantities, site or property, deadline.
- Checks your own materials. Your price list for the current rates, your past quotes for how you word it, your template for the layout.
- Drafts the quotation. A real document, your letterhead, your terms, your figures — with every line traceable to the price list it came from.
- Waits for your tap. You read it on your phone, change what you want in one sentence, and approve.
- Follows up. If there is no answer after a few days, it drafts the nudge, and tells you each morning what is still outstanding.
What this is not
- Not a general chatbot. A general AI will happily write you something about anything. This one knows your prices, your templates and your jobs, and refuses to guess when it has nothing to work from.
- Not another dashboard. There is no screen to check, no reports to configure and no staff to train. It talks to you where you already talk to people.
- Not watching you. It reads the folder you hand it and nothing else.
- Not finished, and we say so. Three jobs work now. The rest we add with the founding businesses, one task at a time.